How much does COI tracking software cost?
With COI Trackr, $0 for up to 10 contractors, vendors or units. Above that, one flat price by size, from $19 a month. On annual billing a full plan works out to $5.00 to $10.00 per vendor a year.
- Every price is published here. No quote call.
- Your vendors never pay, and documents are unlimited.
- Annual: pay 10 months, get 12.
Your price in one click
How many contractors, vendors or units do you track?
Growth plan, annual
$500 a year
or $50 a month. $10.00 per vendor a year at 50.
Or start free and pay only when you add your 11th.
Every plan, every size
Switch between contractors and units, monthly and annual. The last column divides each price by the most the plan holds, so you can set it next to a per-vendor quote from any other tool.
| Plan | Active contractors | Annual | Per contractor, plan full | Choose a plan |
|---|---|---|---|---|
| FreeUp to 10 | Up to 10 | $0 | $0 | |
| StarterUp to 19 | Up to 19 | $190 / year$10.00 per contractor / year, plan full | $10.00 / year | Choose Starter |
| Choose Starter | ||||
| GrowthUp to 50 | Up to 50 | $500 / year$10.00 per contractor / year, plan full | $10.00 / year | Choose Growth |
| Choose Growth | ||||
| BusinessUp to 200 | Up to 200 | $1,500 / year$7.50 per contractor / year, plan full | $7.50 / year | Choose Business |
| Choose Business | ||||
| ScaleUp to 500 | Up to 500 | $2,500 / year$5.00 per contractor / year, plan full | $5.00 / year | Choose Scale |
| Choose Scale | ||||
| VolumeAbove 500 | Above 500 | $5 per contractor / year$5.00 per contractor / year, plan full | $5.00 / year | Choose Volume |
| Choose Volume | ||||
Annual: pay for 10 months, get 12. Annual plans over $1,000: pay by card, invoice or bank transfer. Plan names are for reference; you're billed for the band that fits what you track.
Free includes
1 admin seat, unlimited documents, automatic reading, pass / fail checks, reminders, subcontractor requests, requirement templates, share links, audit log.
Every paid plan adds
Unlimited team seats; reports you can send to owners and auditors; a risk view across all your contractors or properties; audit log export; your logo and domain; and the option to hide insurance quote offers from the people you track.
Plan changes, refunds and what counts toward your size: how billing works.
COI tracking pricing per vendor, worked out
You pay for the plan, not for each certificate, so the price per vendor falls as you fill a plan and is lowest on the larger plans. Four sizes, on annual billing:
40 subcontractors
$500 a year
Growth plan · $12.50 per vendor a year
150 vendors
$1,500 a year
Business plan · $10.00 per vendor a year
400 vendors
$2,500 a year
Scale plan · $6.25 per vendor a year
1,000 units
$5,000 a year
Volume plan · $5.00 per unit a year
On monthly billing, each plan costs its monthly price times 12.
What drives certificate of insurance tracking cost
Prices across COI tools are hard to compare because they are built in different ways. These are the models you will usually meet:
- Per vendor, per year or per month.
- Easy to read, but ask about a yearly minimum. With a minimum, a short vendor list can cost far more per vendor than the headline rate.
- Tiers by vendor count.
- One flat price for a range of vendors, as COI Trackr does. The price per vendor drops as you fill a tier.
- Vendor-paid.
- Some tools charge your vendors a fee to send their certificate. Your invoice looks smaller, but the cost lands on the subcontractors you want to keep.
- Software or full service.
- Full-service plans add people who review certificates and chase vendors for you, and usually cost more per vendor than software you run yourself.
- Setup fees and contracts.
- Some tools add an implementation fee or require a yearly contract. Ask before the demo, not after.
COI Trackr reads each certificate and checks it against your requirements for you. There is no per-document fee and nothing for your vendors to pay.
Questions to ask any COI tool before you buy
Ask every vendor on your shortlist the same six. Our answers:
| Ask | COI Trackr |
|---|---|
| Per vendor or per plan? Any minimum? | Per plan, by size. Free up to 10, then from $19 a month. |
| Do vendors pay to send certificates? | No, never. |
| Are documents or users capped? | Unlimited documents on every plan. Free has 1 admin seat; paid plans have unlimited team seats. |
| Is the free tier a trial? | No. The free plan doesn't expire. |
| Can we pay by invoice? | Annual plans over $1,000: card, invoice or bank transfer. |
| What if a payment fails? | We retry and email you for 14 days, then the account moves to the free plan. Nothing is deleted. |
Questions
- How much does COI tracking cost?
- It depends on how many contractors, vendors or units you track and how the tool prices. COI Trackr is free for up to 10, then $19 a month for up to 19, $50 a month for up to 50, $150 a month for up to 200 and $250 a month for up to 500. Above 500 it is $0.50 per vendor a month. Annual billing charges 10 months for 12.
- What does COI management software cost per vendor?
- On COI Trackr's annual plans, $5.00 to $10.00 per vendor a year when a plan is full. A partly full plan costs more per vendor, because you pay for the plan, not for each vendor. Above 500 it is $5.00 per vendor a year.
- Do subcontractors or vendors pay anything?
- No. The contractors, vendors and residents you track use COI Trackr free, forever.
- Is there a free trial?
- The free plan is the trial, and it doesn't end. No credit card.
- Is there a document limit?
- No. Uploads are unlimited on the free plan and on every paid plan. There is no per-document fee.
- Can we pay by invoice?
- Annual plans over $1,000 can pay by card, invoice or bank transfer. Prices are in US dollars.
Try it on your own vendor list
Free for up to 10. No credit card, no trial clock.